Programs

Filing and Archiving
Course Overview
This course acquaints the trainees with filing and archiving systems highlighting the proper
document handling and best ways to design, operate, and maintain a suitable archiving system for various departments.
Who Should Attend
All employees especially admin jobs, are responsible for archiving system.
Course outcomes
Upon completing this course, trainees will know the difference between the responsibilities and activities of archivists and records managers and understand the influences of the institutional contexts in which documents are created, used, and retained. Trainees will recognize the changing nature of the document over time and technology. Trainees will have the basis on which to analyze the context in which documents are created, to evaluate the authenticity of the document, its value for retention, its likelihood of survival, and its management for later use. Trainees will be informed of the various professional associations, activities, and publications.
Course Outline
• Why do organizations maintain good archiving systems?
• Definitions: a. Document b. Record c. Archived document
• How to establish a good archiving system
• Handling archived documents
• Retention periods and shredding
• How to establish and maintain the archiving system in any department (case study)
• Introduction to electronic archiving